HHS Provider Relief Funds: Latest Updates and Information Regarding the Reporting Requirements

The U.S. Department of Health and Human Services (HHS) portal for Period 3 reporting opens in July 1 and new guidance has been issued. HHS has changed the reporting requirement many times. Just an update on HHS PRF, those that requested to report late because they missed Period 1 should hear back the week of May 9. There will be another opportunity for those that missed the reporting in Period 2 to request late. Guidance and instructions are coming.

Providers that received general distributions of the HHS Provider Relief Funds during Phases 1,  2, and/or 3 are subject to certain reporting requirements. These reporting requirements will require providers to evidence that they complied with the intended uses of the Provider Relief Funds. These funds cannot be used to reimburse expenses or losses that have been or should be reimbursed by another source. Failure to report or demonstrate proper use of the Provider Relief Funds may result in the provider paying some or all of the funds back to HHS. It is essential that providers be aware of the appropriate uses of these funds as well as the mandatory reporting obligations.

Throughout the last year, HHS has changed its reporting requirements, clarified acceptable uses of the funds, and revised the calculation of “lost revenue attributable to COVID.”  This has certainly contributed to providers’ confusion in an already uncertain time.

The provider must maintain appropriate records and cost documentation required by 45 CFR 75.302 (financial management) and 45 CFR 75.361-75.365 (record retention and access). Join the live session to know general reporting guidelines, healthcare-related expenses, general and administrative expenses, and lost revenue calculation.

During the live session, Ms. Waesch will provide you with an overview of the acceptable uses of the funds, best practices for demonstrating compliance, and important information regarding the reporting requirements and important supporting documentation

Learning Objectives:

After attending the session participants will know the answer to the following questions.

• Can I keep the money even if I do not see COVID patients (actual or possible cases COVID patients? 
• Does it matter when expenses are incurred as compared to when I received the monies?
• What if I did not attest?
• Do I need to prove that I have COVID-related expenses or lost revenue (or will have lost revenue) in order to receive the funds?
• Are the HHS provider relief funds taxable?
• Should I apply for more funds?
• What if I do not expend all of the funds?
• Can I return them if I do not want to use them?
• What are the tiers of Reporting and Deadlines for use of funds?
• What all are Healthcare related expenses?
• What is the best way to track your PRF funds and what documentation do you need to retain?
• How do you find out if you received money from the general or targeted fund?
• Where can you access worksheets to assist with HHS PRF reporting?
• What is the most up-to-date definition of lost revenue and how do you calculate it?
• How do you register for the reporting portal and what is the deadline?
• Can you use HHS funds for payroll, rent, and utilities after exhausting PPP funds for qualified expenses?
• What specific expenses count as operating expenses from patient care?
• Could you have to pay back the money because of HHS requirement changes since the initial program rollout?
• Guidance on how you can accurately report the use of your funds

Areas Covered in the Session:

• Overview of Provider Relief Funds
• Terms and Conditions
• Recommendation
• Provider Relief Funds (PRF) and Its phases and Documentation Required
• HHS Relief Fund Reporting Requirements
• Calculation of lost revenue
• Reporting portal and its deadline
• Patient care operating expenses
• Balance Billing Prohibition
• Common Questions
• Distributions Only
• Timeline for Reporting
• Tiers of Reporting
• Newly Added FAQ
• Single Audit Requirement
• Use of HHS Funds
• COVID-Related Expenses
• Healthcare-Related Expenses
• General and Administrative Expenses
• Lost Revenue Calculation
• Federal Appropriations Act
• Lost Revenue Calculation
• Income From Patient Revenues
• Other Assistance
• Non-Financial Data
• Live Q&A Session

Suggested Attendees:

• Medical staff leaders
• Hospital executives
• Credentialing specialists
• Medical staff managers
• Chief Medical Officers
• Health Lawyers
• Safety and risk professionals
• Human Resources
• Supervisors/managers
• Compliance personnel
• Representatives of employees

About the Presenter:

Amanda Waesch has experience of 18 years and operates a national healthcare practice and is licensed in both Ohio and Florida. She primarily focuses her practice on healthcare, employment law, corporate law, and healthcare litigation and advises all types of employers, in particular healthcare providers, including, hospitals and physicians, on various matters.

She also chairs the firm’s litigation team that is primarily responsible for handling all reimbursement audits and appeals for her firm’s healthcare clients and heads up BMD’s Provider Relations, Audit, Appeals, and Negotiations Unit (PRAAN) which handles all-payer audits, appeals, overpayments and payment extrapolations.

After Registration

You will receive an email with login information and handouts (presentation slides) that you can print and share to all participants at your location.

System Requirement

Operating System: Windows any version preferably above Windows Vista & Mac any version above OS X 10.6
Internet Speed: Preferably above 1 MBPS
Headset: Any decent headset and microphone which can be used to talk and hear clearly

Can’t Listen Live?
No problem. You can get access to On-Demand webinar. Use it as a training tool at your convenience.

For more information you can reach out to below contact:
Toll-Free No: 1-302-444-0162
Email: support@skillacquireupdate.com